CARG is a non-profit organization that provides facilities and assistance to its members in rehabilitating their cardiac systems, educate them on topical issues of heart-health and provide an environment of fellowship with others with similar concerns. The cost of providing the facilities and services is the lowest in Canada. This is achieved because a large number of volunteers spend countless hours in organizing the program and making sure that it functions properly. These volunteers are not paid any remuneration and, therefore, the administrative cost of the program is minimal.
The current fiscal year of CARG will end on August 31, 2011 and the Annual General Meeting will be held in the fourth week of October. At that meeting a Board of Directors will be elected. At least three members of the present Board of Directors will not be available for serving on the Board next year.
A Nominating Committee has been formed; this Committee is chaired by Dan Danaher. The Committee is looking for volunteers who would be willing to serve on the Board in the next fiscal year for the following responsibilities:
Secretary of the Board of Directors: The Secretary would be expected to perform the following duties:
Record minutes of all the meetings of the Board of Directors and distribute them among the Members of the Board.
Record minutes of the Annual General Meeting and make them available for approval at the next General Meeting.
Submit a copy of the Annual Financial Statement to the Information Services Corporation of Saskatchewan.
Submit the Annual Return to the Information Services Corporation of Saskatchewan.
Submit the information on the changes in the membership of the Board of Directors to the Information Services Corporation of Saskatchewan.
Respond to and initiate correspondence as director by the President.
The Secretary should be familiar with using Word Processing software. At this time, Microsoft Word is being used to record minutes.
Member-at-Large (1) who would be responsible for the following tasks.
Receive the fees collected at the Field House each month and deposit them in the CARG Account at the Affinity Credit Union.
Record details of fees paid by individual members in a spreadsheet every month and reconcile the details with the collected monies.
This member should be familiar with using software like the Microsoft Excel for keeping details of the fees paid by individual members.
Member-at-Large (2) who would be responsible for the following tasks.
Record details of fees paid by individual members in a spreadsheet every month and reconcile with the records kept by Member-at-Large (1).
Prepare a consolidated list showing the fees paid in the current month and fees paid in advance for the following month.
Keep records of Names and addresses of members of CARG.
Assign Membership Number to all new members.
Print lists of members for use while collecting fees and provide them to the fee collection teams.
If volunteers are not available to perform these tasks, the Board will have no choice but to hire professional help. This will mean that there will be a substantial cost that will have to be recovered. The only way of recovering that cost seems to be an increase in the walking fees that will be contrary to the objectives of keeping the CARG program affordable.
Please convey your consent or nomination of a friend to Dan Danaher (Telephone: 306-343-7676) or James McKay (Telephone: 306-373-9798)
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